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In today’s hybrid IT environment, organizations utilize a diverse mix of cloud and local file repositories to meet their varying data storage needs. This blend of storage solutions, while offering flexibility and scalability, also introduces significant management challenges and complexities. FileOrbis File Federation provides a seamless solution to manage these varied environments under a unified framework.

Diverse File Repository Needs and the Advent of Cloud Storage

As businesses evolve, so do their data storage requirements. Traditional local file repositories have long been the backbone of enterprise data storage, but with the advent of cloud technology, cloud file repositories such as Amazon S3 and Azure Blob Storage have become increasingly popular. These cloud solutions offer scalability, reliability, and global accessibility, making them an attractive option for organizations looking to enhance their data management strategies.

The Challenges of Managing Multiple File Repositories

Managing a mix of different file repositories can be costly and complex. Each repository type, whether local or cloud, comes with its own set of management tools and protocols. This diversity can lead to increased operational costs and requires IT teams to have expertise across multiple platforms, which can strain resources and increase the likelihood of errors.

Device and Application Diversity in Accessing Files

Users today access data through a variety of devices and applications, from traditional desktops to mobile phones, and via applications ranging from MS OneDrive to Google Workspace. This diversity necessitates a management system capable of seamlessly bridging these platforms, ensuring consistent access controls and user experience regardless of the access point.

Authorization Challenges with NTFS and Non-NTFS Systems

One significant challenge in managing diverse file repositories is dealing with different authorization systems. NTFS permissions, standard in many local environments, do not directly translate to cloud storage, which often uses different permission and access control mechanisms. This discrepancy can create security gaps and complicate the enforcement of consistent access policies across platforms.

Seamless Integration of Cloud and Local Repositories in FileOrbis

FileOrbis File Federation addresses these challenges by allowing organizations to add both local and cloud file repositories to the federation system without necessitating data migration. This capability enables businesses to manage all repositories—whether on-premises like a local file server or in the cloud like Amazon S3 or Azure Blob Storage—through a single pane of glass.

Comprehensive Management Capabilities of FileOrbis

With FileOrbis, organizations can not only add various file repositories but also manage them extensively:

User Authorizations and Access Controls: FileOrbis offers a unified authorization layer that simplifies managing access rights across cloud and local repositories.

Security and Compliance: Integrated management tools provide consistent security analysis, sensitive data detection, and enforcement of security policies.

Unified File Access and Management: Users can access and manage files across all platforms through integrated access points such as MS OWA, MS Outlook, MS Teams, Webex, and MS Office, ensuring a consistent and secure user experience.

Ensuring Seamless Integration and Security Across Storage Platforms

One of the pivotal capabilities of FileOrbis File Federation is its role as a secure data bridge between local and cloud file repositories. This integration not only facilitates seamless data movement across different environments but also ensures that these transfers adhere to strict security and compliance standards. By acting as a controlled bridge, FileOrbis provides a reliable solution for managing data across disparate storage platforms, ensuring data integrity and security regardless of the repository’s location.

Centralized Control Over Data Movement

FileOrbis’s architecture is designed to offer centralized control over the movement of data between local and cloud environments. This centralized oversight is crucial for maintaining data governance, as it allows organizations to monitor, manage, and secure data transfers systematically. With FileOrbis, IT administrators can set up detailed protocols and rules that define how data is handled, who can access it, and under what conditions it can be shared or transferred. This level of control is essential for preventing data leakage and ensuring that all data movements comply with organizational policies and regulatory requirements.

Enhanced Data Security During Transfers

Security during data transfers is a significant concern when dealing with multiple file repositories. FileOrbis addresses this by implementing robust encryption protocols and secure transfer mechanisms to protect data as it moves between local and cloud platforms. Whether data is being uploaded to the cloud for scalability and accessibility or synchronized back to local servers for performance and legacy application compatibility, FileOrbis ensures that all transfers are performed securely, without exposing sensitive information to potential cyber threats.

Streamlining Compliance and Reducing Risks

The ability of FileOrbis to manage data movements across environments plays a vital role in compliance and risk management. By ensuring that data handling and transfers are performed under strict guidelines and monitored continuously, FileOrbis helps organizations comply with data protection regulations such as GDPR, HIPAA, or CCPA. This compliance is supported by detailed logging and tracking of all data transactions, which provides auditable records essential for regulatory reviews and compliance checks.

Conclusion: Streamlining File Management Across Environments

FileOrbis File Federation revolutionizes how organizations manage their diverse file storage environments by providing a unified, secure, and efficient management system. By centralizing the management of cloud and local file repositories, FileOrbis helps businesses reduce IT complexity, cut costs, and enhance security, all while maintaining compliance and improving operational efficiency. Embrace FileOrbis to ensure that your organization’s file management strategy is as advanced as the technology it uses.

Faris Suleiman

Senior Cyber Security Presales Consultant