In an era where data sharing extends beyond internal teams to global partners and customers, maintaining control and security without sacrificing ease of use is crucial. FileOrbis’s external sharing features are designed to address these needs, providing robust tools that ensure data shared outside your organization is handled securely and efficiently. This blog post explores the advanced external sharing features of FileOrbis and how they empower users to manage data dissemination confidently.

Versatile Link Creation Options

FileOrbis offers diverse link creation options that cater to different sharing needs. Users can generate links with specific permissions tailored to the recipient’s requirements, including:

Preview Only: Allows the recipient to view the file without the ability to download.

Upload Only: Enables the recipient to upload files without viewing or downloading existing files.

Download Only: Recipients can download files without the ability to view or upload.

Combined Permissions: A flexible option that combines any of the above permissions based on the sharing scenario.

These customizable permissions ensure that every link created serves a specific purpose, enhancing the security and efficiency of data exchange.

Link Password Delivery Via Email or SMS

To ensure secure link sharing, FileOrbis enables the delivery of link passwords directly via email or SMS. This feature allows users to securely share sensitive information with external parties by providing them with a one-time password or unique access code, which is sent directly to their preferred communication method. This approach not only enhances security but also simplifies the process for both the sender and the recipient.

Dynamic 2FA for Secure Link Access

FileOrbis enhances the security of external sharing by implementing dynamic two-factor authentication (2FA) each time a link is accessed. This feature sends a time-sensitive and unique password to the user’s registered email or phone number, providing an additional layer of security that ensures only authorized users can access the shared content. This proactive approach to link security minimizes the risk of unauthorized access and reinforces the integrity of the data being shared.

Advanced Link Security Validations

To further bolster the security of external sharing, FileOrbis incorporates several link security validations:

Time Restrictions: Links can be set to expire after a certain period, limiting access to a temporary window.

Password Protection: Adds an additional layer of security by requiring a password to access the link.

One-Time Password (OTP): For highly sensitive data, an OTP can be sent via email or SMS, which is required to access the link.

IP Filtering: Restricts link access to specific IP addresses, enhancing control over who can view or download the shared data.

These validations are designed to minimize the risk of unauthorized access and ensure that shared data reaches only the intended recipients.

Large File Support and Link Quota Management

FileOrbis handles large file sharing effortlessly, supporting the transfer of large volumes of data without compromising performance. Additionally, administrators can manage link quotas, setting limits on the amount of data each user can share externally. This feature helps in bandwidth management and prevents data leakage.

Explicit Consent, Warning, and Disclaimer Messages

To comply with legal and regulatory requirements, FileOrbis allows the inclusion of explicit consent forms, warning messages, or disclaimers before file access. This feature is particularly useful in jurisdictions where data protection laws require clear communication of terms and conditions associated with data sharing.

Integration with Communication Tools

FileOrbis enhances user convenience by integrating link creation and sending capabilities directly within popular communication tools through add-ins for MS Outlook, MS Teams, Owa, Zimbra, and Webex. This integration allows users to share files directly from their email or collaboration platforms, streamlining the process and reducing the steps involved.

Robust Encryption

For maximum security, FileOrbis supports PGP file encryption, ensuring that files remain protected from the moment they are shared until opened by the recipient. This robust encryption mechanism guarantees that data is safeguarded against unauthorized access, providing an essential layer of security for sensitive information.

URL Simplification

To make the sharing process as user-friendly as possible, FileOrbis provides options for URL simplification, including Tiny URL and QR Code generation. These simplified URLs make it easier for recipients to access shared links and ensure compatibility across various devices, enhancing the overall user experience.

Conclusion: A Comprehensive Solution for External Sharing

FileOrbis’s external sharing features provide a comprehensive solution that balances control, security, and ease of use. By enabling detailed permissions, robust security validations, and seamless integrations, FileOrbis ensures that organizations can share data externally with confidence, meeting both operational and compliance needs. Embrace FileOrbis for external sharing that is not only powerful but also user-friendly and secure.